How we use AI

1.Where TalentOS uses AI

• The AI tutor (Rebecca), AI Career Counsellor (Zawadi), AI interviewer (Imani) and the project coach: chats, practice, feedback and session reports.
• Video and voice avatars: live conversations with an AI avatar through our provider, Beyond Presence.
• Ask TalentOS: an assistant that answers questions about the platform and your own records.
• Skill gap, learning plans and career-readiness suggestions.
• Match scores and their explanations, which compare verified skills with a job, and AI-drafted cover notes.
• For staff and employers: drafted job descriptions, draft CAT questions, score suggestions and report summaries.

2.AI is advisory

AI output is produced automatically by language models. It may be inaccurate, incomplete, out of date or biased, and it can sound confident when it is wrong. Use it as guidance, not as a final decision, and check important facts with your trainer, your institution or a qualified professional.

AI output is not professional, legal, medical or financial advice.

3.People make the decisions

TalentOS makes no decision with legal or similarly significant effects about you by automated means alone. Trainers and institutions decide marks and results; employers decide shortlists, interviews and offers. AI score suggestions, match scores and drafts are reviewed by a person, who can change or ignore them.

If you think an AI output about you is wrong, ask the person responsible to review it, or contact us at amitwashington7@gmail.com.

4.Your data and AI

AI features that process your text, voice or video are optional and need your consent. Before a request goes to the AI model provider, email addresses, phone numbers and admission numbers are removed; only your first name is shared. Providers are bound by contracts that limit how they use the data, and we choose options that stop them training on it wherever these are offered. AI transcripts and reports are kept for up to 365 days.

5.Turning AI off

You can withdraw your AI consents at any time in Settings. The AI features then stop, and the AI data stored for them is deleted. Learning, classes, results and job applications keep working without AI.

6.Video avatars

Avatar sessions stream your camera and microphone live to Beyond Presence for the length of the session. TalentOS does not record the video. Avatars are AI, not real people, even when they have a human face and name.

7.Fairness and safety

We review prompts and scores for bias, limit what the models can see, log AI use for audit, and let institutions and El Roi switch features off. Report harmful or wrong output to your institution or to us at amitwashington7@gmail.com.